• The European Association of Aerospace Students

How to view and manage the Distribution Lists you are part of

 Have you ever wondered how to know the Distribution Lists you are part of or how to manage the ones you own? Here yoy can learn how to do all this and many more functionalities that yoy probably didn't know.

First, you must complete the following steps:

  1. ​​​Login at https://login.microsoftonline.com/
  2. ​Click on the little gear in the top right part of the window
  3. At Your App Settings click on mail
  4. In the left bar, click on General
  5. Click on Distribution groups

Now, you should be able to see all the distribution lists you are part of and manage the ones that you own. Then we are going to describe the things you can do depending on your status (owner or member).

Groups you are a member of.

 The only thing you can do here is to doub​le click on a group to see who are the owner of the group. They are the only ones that can change anything about the group, like adding or removing members. Although you can't manage it, you can leave the groups you are member of.

Groups you are a owner of.

 As a group owner you can change anything about a group; just double click on it. Here is a complete overview of what you can do.​​


Here you can find the name with which the Distribution List is displayed in your email client, the Alias (which must be unique) and the actual email address.

distribution list I


 Here you can find and edit the owners of the Distribution List.

distribution list II






Here you can find and edit the member of the Distribution List. 

distribution list III





Membership approval

Here you can decide what kind of policy to use for the membership approval. NOTE: the default options should always be Closed and Closed.

distribution list IV

Delivery management

Here you can decide whether only senders inside EUROAVIA (i.e. with email addresses @euroavia.eu or @asname.euroavia.eu) can send messages to this Distribution List. NOTE: the default setting should be Senders inside and outside of my organization.

distribution list V

Message approval

Here you can decide whether the messages sent to this Distribution List have to be approved by a moderator or not. For instance, all messages sent to the Distribution List This email address is being protected from spambots. You need JavaScript enabled to view it. have to be manually approved by a moderator.

 distribution list VI








Email options

Here you create other email addresses that will behave as the Distribution List. For instance, the Distribution List This email address is being protected from spambots. You need JavaScript enabled to view it. might want to have the email This email address is being protected from spambots. You need JavaScript enabled to view it. as well in case someone would send an email to this second address.

distribution list VII

We are sorry but we do not have nothing about "MailTip" or "group delegation" in the latest versions of Microsoft Office 365.

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Delft, The Netherlands
Kluyverweg 1,
2629 HS Delft


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