EUROAVIA

The European Association
of Aerospace Students

Privacy Policy

Owner and Data Controller

EUROAVIA International.
Delft, The Netherlands
Kluyverweg 1, 2629 HS Delft

Data Protection Officer (DPO)

Elia Ghisellini
elia.ghisellini@euroavia.eu

Platform Services and Hosting

Platform: WordPress
Hosting: Hostinger

1. Introduction

Welcome to EUROAVIA.eu, the official website of EUROAVIA – The European Association of Aerospace Students (“EUROAVIA”, “we”, “our”, “us”).
We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website, contact us, or engage with our activities.

2. Who We Are

EUROAVIA – The European Association of Aerospace Students
Registered as a non-profit international student association.
Registered address: EUROAVIA International. Kluyverweg 1, 2629 HS Delft, The Netherlands
Email: ib@euroavia.eu
Website: https://www.euroavia.eu

For any privacy-related questions, please contact us at ib@euroavia.eu.

3. Data We Collect

We only collect data necessary for the operation and improvement of our website and services. Depending on how you interact with us, this may include:

a. Information you provide directly

  • Contact details (name, email address) when you fill in contact forms, subscribe to newsletters, or submit Helpdesk tickets;

  • Membership-related details (Local Group, position, university) when registering for EUROAVIA activities or events;

  • Application details when applying for international positions, projects, or competitions.

b. Information collected automatically

When you visit our website, we may collect:

  • Technical data (IP address, browser type, device information);

  • Usage data (pages visited, time spent, navigation paths).

This data is collected through cookies and analytics tools (see Section 8).

4. Purpose and Legal Basis of Processing

We process personal data for the following purposes:

Purpose Legal Basis
Managing membership and communications within EUROAVIA Legitimate interest (Art. 6(1)(f) GDPR)
Responding to your inquiries or Helpdesk requests Legitimate interest / consent
Managing event registrations and participation Contract performance / legitimate interest
Sending newsletters or updates Consent (you can withdraw anytime)
Improving the website and analytics Legitimate interest / consent for cookies
Ensuring website security and preventing misuse Legitimate interest

5. Data Sharing and Transfers

We may share your data only with:

  • EUROAVIA International Board and Working Groups, when necessary for internal operations or event organization;

  • Service providers (such as web hosting, email delivery, analytics tools) under strict data protection agreements;

  • Authorities when legally required.

We do not sell, rent, or trade your personal data to third parties.
If data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards (e.g., Standard Contractual Clauses).

6. Data Retention

We retain your personal data only for as long as necessary for the purposes for which it was collected:

  • General inquiries: up to 12 months after resolution;

  • Membership and event data: for the duration of your membership or participation plus 3 years for administrative purposes;

  • Cookies and analytics data: see Section 8.

After that, data is securely deleted or anonymized.

7. Your Rights

Under the General Data Protection Regulation (GDPR), you have the following rights:

  • Access – Request a copy of your personal data;

  • Rectification – Correct inaccurate or incomplete data;

  • Erasure (“Right to be forgotten”) – Request deletion of your data;

  • Restriction – Limit how we process your data;

  • Portability – Receive your data in a structured, machine-readable format;

  • Objection – Object to processing based on legitimate interest;

  • Withdrawal of consent – Withdraw consent at any time (e.g., unsubscribe from emails).

To exercise any of these rights, contact ib@euroavia.eu.
You also have the right to lodge a complaint with your national data protection authority.

8. Cookies and Analytics

Our website uses cookies to ensure functionality, analyze traffic, and enhance user experience.
You can control or disable cookies through your browser settings or the cookie consent banner.

We may use tools such as Google Analytics to collect aggregated, anonymized traffic data. No personal identification is made through analytics.

For more details, see our Cookie Policy.

9. Data Security

We use appropriate technical and organizational measures to protect your data against loss, misuse, unauthorized access, disclosure, alteration, or destruction.
Access to personal data is limited to authorized EUROAVIA members and service providers who are bound by confidentiality and data protection obligations.

10. Links to Other Websites

Our website may contain links to third-party websites or platforms (e.g., social media, event registration systems). We are not responsible for their privacy practices. We recommend reviewing their respective privacy policies.

11. Updates to this Policy

We may update this Privacy Policy from time to time to reflect legal changes or improvements in our services.
The latest version will always be available at www.euroavia.eu/privacy-policy with the effective date at the top.

12. Contact

For any questions or requests regarding your personal data, please contact:

Data Protection Officer (DPO):
Elia Ghisellini
elia.ghisellini@euroavia.eu